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How long should a group spend at an archaeological site?

4 min readLast updated: Sep 30, 2026

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Every site has a number attached to it -- two hours for this, ninety minutes for that. Those numbers are usually honest and almost always wrong for a group, because they describe one person walking at their own pace and stopping when they feel like it.

A group does not have a pace. It has a series of transitions, and the transitions are where the time goes.

Why do groups take longer than the guidebook says?

Because a stop costs more than the talking in it. Each one has a fixed overhead: bringing the group together, waiting for the last few, getting attention, and then releasing them again afterwards. In our own timings that overhead runs to several minutes per stop regardless of how long the explanation lasts.

That is why a route with twelve short stops runs longer than one with six longer ones, even when the total speaking time is identical.

Route shapeSpeaking timeOverheadRealistic total
12 short stops60 min12 x gather-and-startLongest
6 medium stops60 min6 x gather-and-startMiddle
4 long stops60 min4 x gather-and-startShortest

The arithmetic is unromantic but it is the single biggest lever most guides have over their schedule.

What should a stop plan actually contain?

Times per stop, not a total for the site. A total tells you whether you failed; per-stop times tell you where, and early enough to change something.

  1. Give each stop a planned duration and write it down before the tour, not after.
  2. Add the transition to the next stop as its own line. Walking three hundred metres with thirty people is not free.
  3. Mark one stop as the cut. When you are behind, you drop that one -- decided in advance, not improvised at the gate.
  4. Put the least-missable thing early. Weather, crowds and delays all eat the end of a route, never the beginning.
  5. Record actuals afterwards. After two seasons your own numbers are better than any published figure.

Where does the time actually disappear?

Two places, in our field notes. The first is the entrance, where ticketing, cards and turnstiles absorb a chunk that is easy to leave out of a plan entirely. The second is the exit, where a group that has been together for two hours suddenly needs the toilet, the shop and a photograph.

Neither is guiding, and neither shows up in a published duration. Both belong in yours.

Visitors on the marble street at Ephesus in the late afternoon
Ephesus late in the day -- the part of a route most likely to be cut when the entrance took longer than planned.

Frequently asked questions

How much overhead should I budget per stop?
Time your own tours rather than trusting a rule of thumb -- it varies with group size and terrain. The point is that the overhead exists, is per stop, and does not shrink with experience the way guides expect.
Does a broadcast system change the timings?
It mainly removes repetition. When the back of the group hears the first delivery, you stop repeating for stragglers, which in our tests was the largest single recovery. Transitions still cost what they cost.
Should I publish a duration to customers?
Publish the total you can actually deliver including entrance and exit, not the walking time. A tour that ends when it said it would is remembered better than one that packed in an extra stop.
Where do I record stop timings?
Anywhere you will actually look at them again. Our own tour templates carry per-stop durations so a route can be reused and adjusted rather than re-planned each season.

Build the route around transitions

If your routes routinely run long, the cause is more likely stop count than pace. Our destination field notes publish per-stop walking order and durations for the sites we have tested, and you can see how the broadcast works if repetition is what is eating your schedule.

Sources

Timing observations come from our own field tests at Ephesus, Miletus, Didyma, Göbeklitepe and Karahantepe. Photograph is our own. Per-stop durations for specific sites are published on our destination pages rather than estimated here.

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